Child Care

Event Childcare provides a temporary environment where children are cared for by professionals while adults attend meetings, sessions, receptions, dinners, or other events not suitable for children.

It’s set up with fun activities and things for kids to do. If the childcare spans a longer duration, there should be ample space for movement and arrangements for meals and snacks.

The cost of Event Childcare might be paid by the parents, but there are instances where it’s sponsored by a business, organisation, or paid for by a company or client.

It’s crucial for the childcare service to be insured and staffed with trained professionals. It’s also important to maintain appropriate adult-to-child ratios.

The scope of childcare can range from hotel nannies to larger group settings.

Organizing Child Care for an Event

There are two main fears that event planners have when it comes to child care: cost and logistics.

When it comes to cost, providing child care makes a relatively minimal impact on an event budget, especially when compared to some event costs like speaker fees and catering. However, there is a cost, which means that providing child care is another line item on a spreadsheet. There are three methods to offset this cost of child care:

1. Include the cost in the ticket price. Once you know the total amount for child care, divide that total by the number of tickets you expect to sell (be sure to include a slight buffer). Then bump admission costs by that amount.

2. Charge a separate fee to those who use the child care. This option may discourage some attendees (who could see it as another barrier to attendance), but it is better than not providing child care.

3. Find a company to sponsor the child care. Businesses and organizations are always willing to support causes that line up with their principles and those of their consumers. Likely, it will not be too difficult to find an organization that is willing to help supply child care to your event. There’s significant potential for lead generation with this type of sponsorship.

As a result, more and more child care centers are stepping up their game by hosting events for parents and planning various family events. Such events are crucial and help to promote communication.